Get everyone on the same page

Know what's happening without chasing people or waiting for the next meeting.

On-SamePage brings together the information scattered across your organisation and puts it in front of the people who need it — clearly, in context, and at a glance.

See what's happening. Understand what matters. Drill down when you need to.

See how it works Book a demo
The overall picture: every project by status and schedule, with open issues and defectsWhat needs attention: a project where work has slipped, picked out in redThe detail: the step that was missed, the reason given and its new date
  1. Overall picture
  2. What needs attention
  3. The detail
Shown: On-SamePage as implemented for project-based services

Why it matters

1

Every business wants to build a reputation for delivering a high standard of service.

Giving customers what they need, when they need it, and the way they expect. When customers have a great experience, they come back. They recommend you to others.

2

The problem isn't a lack of information.

As businesses grow, information spreads across emails, documents, reports, spreadsheets, systems and conversations. People spend too much time finding out what is happening before they can decide what to do about it.

3

Businesses employ good people with the skills and experience to deliver for their customers.

But those people need the right information and tools to do their jobs effectively.

This is where On-SamePage can help.

Benefits

What organisations and their people gain

When people spend less time looking for information, sitting in status meetings and compiling updates, they have more time for the work that matters.

  1. Current information
  2. Less time chasing, reporting and in meetings
  3. More productive time, without overstretched people
  4. More capacity, lower overheads, room on price and margin

For your people

Fewer meetings. More productive time.

When the current picture is already visible, meetings can be shorter, more focused and less frequent, and less time goes on chasing and reporting. People have the time to get their work done without staying late or taking it home, which makes for a more contented team.

New team members up to speed, fast.

Someone joining mid-project, or taking over from a colleague, can see what has happened, where things are heading and who to go to for what. Questions and answers are kept on the project, so the next person doesn't have to ask again. Less of their time, and the team's, goes on bringing them up to speed.

Knowledge that stays with you.

What people know about the work is recorded as they do it, not kept in notebooks, inboxes or memories. It stays with the organisation when people are away or move on.

Every project document, to hand.

Team members have all the documents for their projects in one place, always at the current version, without searching through a maze of shared folders.

For your organisation

Capacity, without stretching your team.

Time recovered from reporting, chasing and unnecessary meetings frees capacity in your existing teams, without anyone working longer hours. That can mean taking on more work without adding people at the same rate, and relying less on contractors where that makes sense.

Problems seen earlier. Decisions made sooner.

Managers can see where attention is needed before small problems become larger ones, so they act sooner and spend their time on decisions rather than gathering information.

Customers who come back.

Customers who can see progress for themselves don't have to chase for it. Keeping them informed builds the trust that helps bring repeat work and recommendations.

Lower delivery overheads. Greater commercial flexibility.

Better use of existing capacity can reduce the overhead of delivering projects and services, giving the organisation more flexibility on price, margin and how much work it can take on.

How it works

Bringing people and information together

On-SamePage brings together the information people need to do their jobs, making it easier for teams to share knowledge, coordinate their work and keep everyone informed.

  1. 1

    Do the work

    People record what they do as part of their normal work, through simple forms built around their role and your processes. It is entered once, and shows up wherever others need it.

  2. 2

    See the picture

    People see the information relevant to their roles and responsibilities, while managers have a broader view of what's happening across their teams and areas of responsibility.

  3. 3

    Understand what matters

    Managers can see how work is progressing, understand where attention may be needed and make informed decisions without having to chase information from different people.

  4. 4

    Explore the detail

    Open the project, task, goal, issue or document behind it whenever you need to understand more.

  1. 1The overall picture
  2. 2One project
  3. 3The detail
Overview: every project by status and schedule
One project: progress, hours and every task
The detail: one task and the plan behind it

Work in views people already understand

Boards, Gantt charts, burndown charts, calendars and dashboards show the work as it stands now, so nobody has to prepare them before they can be used.

  • Kanban boards
  • Story boards
  • Gantt charts
  • Burndown and velocity
  • Calendars
  • Dashboards
Story board: stories in Future, In Progress and Accepted columns, with sprint and points
Story board
Gantt chart with dependencies, milestones and the critical path
Gantt chart
Sprint burndown against the ideal line
Sprint burndown

In practice

Where On-SamePage makes a difference

Day-to-day operations bring challenges that can make it harder to deliver that standard of service. These are the ones On-SamePage helps with.

Keeping customersDelivering consistentlyUsing resources wellSpotting problems earlyMaking sure people have the information they needA clear picture for decision-makingReports without the preparation

The screens below come from On-SamePage as implemented for an IT services company, where projects, issues, documents and work knowledge are managed.

Keeping customers

Keep customers informed without constant updates

Customers can see the progress of their own project, what is coming next and anything waiting for their input. They can ask questions, comment and deal with documents waiting for sign-off in the same place.

See it in a demo
The customer's view of their project: progress, the next milestone, documents to sign off, and the updates exchanged with the team
Delivering consistently

What was promised, and what is being delivered

See what has been planned, what has been completed and what is still to do, with each piece of work, who is doing it and where it stands. The project status report is only a click away.

See it in a demo
Project detail with progress, hours and tasksSprints with a velocity chart and a forecast of the sprints remaining
Using resources well

Know who has capacity before assigning more work

See each person's workload against the time they have available, week by week. Spot who is stretched and who has room before making another commitment.

See it in a demo
Team workload by person and weekProject cost: budget, spent, forecast and remaining, with each task's variance
Spotting problems early

The plan behind every task

Each task carries the plan its owner set for completing it. Managers see how the work will be done, and spot a missed step while there is still time before the task's deadline.

See it in a demo
A task with its goals, one missed and re-plannedA missed goal with the reason given and its new dateA project where late work is marked
Making sure people have the information they need

The current version, every time

Everyone sees the documents for the projects they work on, with the current version and its status. Anything waiting for their approval appears at the top, ready to review.

See it in a demo
My Documents: a document awaiting sign-off, and every project document with its version and status
A clear picture for decision-making

The whole picture, at a glance

See every project by status and schedule, together with open issues, defects and the items you have chosen to watch. When something needs attention, one click takes you into the detail.

See it in a demo
The manager's overview of every project
Turning everyday work into reports

Open the report instead of preparing it

See the status of your projects for any period you choose, including progress, issues, defects, budget and spend. Each report is produced the moment you open it, so nobody has to compile it, and you never see an out-of-date report.

See it in a demo
Status report for all projects over two weeks: tasks, goals, issues and defects, with budget, spend and forecastProgress report for all projects: each step due in the period, whether it was achieved, and what was reported

Your organisation, your implementation

Your organisation doesn't work exactly like anyone else's

The information different organisations need, and the way different people need to see it, varies. On-SamePage is shaped around the way your organisation works, so people see the information that matters to them rather than working around a rigid system. What you have seen here is one implementation.

Book a demo

Common questions

Before you get in touch

Short answers here. We will go through each one with you in detail.

How is On-SamePage provided?

As a subscription, hosted for you, or bought outright and run on your own servers. Both include implementation, which shapes On-SamePage around your organisation.

Can it be shaped to how we work?

Yes. Each implementation is built around your organisation's roles, processes, terms and reports, and changes as your needs change.

How long does it take to get started?

Implementation starts with one team or one set of projects, and others join when they are ready. How long it takes depends on how much tailoring your organisation needs; we will tell you after a short discovery.

Does it replace the tools we use now?

It brings projects, tasks, plans, issues, risks, documents, time, cost and customer updates together in one place, so it can take the place of the separate tools and spreadsheets used for those. It has no public interface for other systems to connect to, by design, which keeps your information in one secure place.

Where is it hosted, and who owns the data?

If you subscribe, on servers in the UK, backed up daily, with your organisation's data in its own database. If you buy On-SamePage outright, it runs on your own servers. Either way the data is yours: a subscriber who later buys the platform takes the database with them.

Who we are

Built by people who have delivered the work

On-SamePage was born in 2005, from the problems our CEO and founder had faced, and seen colleagues struggle with, over 25 years in IT as a programmer, team leader and project manager: the time lost to chasing updates, sitting in status meetings and looking for the latest information.

It is built by Workplace Software Solutions Limited, a UK company that has been building business software since 2008, and the makers of Bizheart.

What could your people do with the time they get back?

If your teams spend hours every week preparing reports, chasing updates, sitting in status meetings or looking for information, let us show you what On-SamePage could look like in your organisation.

Book a demo. A 30-minute walkthrough of On-SamePage running for an IT services company: the dashboards, the reports and the customer's view. Then we talk about what yours would look like.

Just a question? Email us

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